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Executive Assistant

Basic Job Duties
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Creates and develops visual presentations for the Dealer Principle.
Establishes, develops, maintains and updates filing system for the Dealer Principle and the departments. Retrieves information from files when needed
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail. Opens mail for the Dealer Principle. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
Answers all calls for Dealer Principle. Takes messages or fields/answers all routine and non-routine questions.
Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Dealer Principle.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Qualifications:
MUST be able to work well with all personality types
Professional appearance and demeanor
Organizational skills
Time management skills
Superior written and verbal communication skills
Superior customer service skills
Proficient computer skills
Dependable
Hardworking
Honest/Ethical
Required Education and Experience
High School Diploma
2 years of related experience
Preferred Education and Experience
Associate's degree
5 years of related experience
This is a full-time position. Typical days and hours of work are Monday through Friday 9a.m. to 5 p.m. but must be flexible in duties asked of and time to complete them.
Contact: April Beus
Phone: 801-973-7030
Email: abeus@henrydayford.com
Please email resume to abeus@henrydayford.com

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