Executive Assistant to the CEO
3.
1 Salt Lake City, UT Salt Lake City, UT Full-time Full-time Estimated:
$75.
1K - $95.
1K a year Estimated:
$75.
1K - $95.
1K a year 2 days ago 2 days ago 2 days ago About Filevine:
Filevine is changing the way legal work gets done for law practitioners and their clients.
As the leading legal operating system, Filevine is dedicated to empowering organizations with tools to simplify and elevate complex, high-stakes legal work.
Powering everything from document and case management to timekeeping, billing and business analytics, over 3,400 law firms and legal teams use Filevine daily to deliver excellence.
2023 was a groundbreaking year for Filevine, as we launched a suite of AI-powered features that are transforming the legal industry.
LeadsAI helps law firms evaluate cases faster, analyze client sentiment, identify potential problems, and predict case success.
DemandsAI is an AI-driven demand letter generation solution that helps law firms prepare demand letters more quickly and accurately.
ImmigrationAI streamlines the immigration process by automating tasks, reducing errors, and ensuring accuracy.
AI Fields is a powerful tool that can enhance legal work by minimizing manual tasks, facilitating fact-checking, and quickly answering complex queries.
With these groundbreaking AI features, Filevine is empowering law firms and legal teams to deliver excellence to their clients with unprecedented speed and efficiency.
Overview:
The Executive Assistant is responsible for driving the execution of strategic priorities as defined by the CEO.
Additionally, they work on diverse projects based on the company's priorities and manage a wide variety of initiatives for senior leadership.
They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives.
From day one, the EA will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments.
In general, they provide a buffer between a chief executive and their direct-reporting team by working behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the chief executive.
Objectives of this role Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management Assist in the coordination of quarterly and ad hoc board meetings Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO Lead the deployment of company-wide communications from the CEO Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications Support the ongoing analysis of key business metrics Interface with customers and prospects Act as a thought partner to the CEO including sharing key observations and providing feedback Prioritize employee well-being and lead recognition efforts Manage budget deployment for the administration department Skills and Qualifications 3
years in a business or executive management role Proven experience organizing and coordinating projects and communication across multiple teams and departments Excellent written and verbal communication Extremely versatile, dedicated to efficient productivity Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters Flexibility to assume an on-call posture during evenings, weekends, and holidays Ability to travel as business needs dictate Mature ability to proactively anticipate business needs Experience with data analysis Experience with budget management Proven success in a project coordination role Nimble business mind with a focus on developing creative solutions Strong project reporting skills, with a focus on interdepartmental communication Cool Company
Benefits:
A dynamic, rapidly growing company, focused on helping organizations thrive Medical, Dental, & Vision Insurance (for full-time employees) Competitive & Fair Pay Maternity & paternity leave (for full-time employees) Short & long-term disability Ergonomic and height-adjustable workstations for onsite employees Opportunity to learn from a dedicated leadership team Weekly Taco Lunches in the summer/fall/spring for onsite employees Centrally located open office building in Sugar House Flexible hybrid work schedules depending on the department with some departments offering fully remote positions in the United States (R&D) Top-of-the-line company swag.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Salt Lake City, UT Salt Lake City, UT Full-time Full-time Estimated:
$75.
1K - $95.
1K a year Estimated:
$75.
1K - $95.
1K a year 2 days ago 2 days ago 2 days ago About Filevine:
Filevine is changing the way legal work gets done for law practitioners and their clients.
As the leading legal operating system, Filevine is dedicated to empowering organizations with tools to simplify and elevate complex, high-stakes legal work.
Powering everything from document and case management to timekeeping, billing and business analytics, over 3,400 law firms and legal teams use Filevine daily to deliver excellence.
2023 was a groundbreaking year for Filevine, as we launched a suite of AI-powered features that are transforming the legal industry.
LeadsAI helps law firms evaluate cases faster, analyze client sentiment, identify potential problems, and predict case success.
DemandsAI is an AI-driven demand letter generation solution that helps law firms prepare demand letters more quickly and accurately.
ImmigrationAI streamlines the immigration process by automating tasks, reducing errors, and ensuring accuracy.
AI Fields is a powerful tool that can enhance legal work by minimizing manual tasks, facilitating fact-checking, and quickly answering complex queries.
With these groundbreaking AI features, Filevine is empowering law firms and legal teams to deliver excellence to their clients with unprecedented speed and efficiency.
Overview:
The Executive Assistant is responsible for driving the execution of strategic priorities as defined by the CEO.
Additionally, they work on diverse projects based on the company's priorities and manage a wide variety of initiatives for senior leadership.
They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives.
From day one, the EA will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments.
In general, they provide a buffer between a chief executive and their direct-reporting team by working behind the scenes to solve problems, mediate disputes, and deal with issues before they are brought to the chief executive.
Objectives of this role Coordinate the logistics of the Office of the CEO including but not limited to calendar management, travel arrangements, hosting onsite visitors, and inbox management Assist in the coordination of quarterly and ad hoc board meetings Receive delegated project management work based on business need, and deploy to various departments to execute on behalf of the Office of the CEO Lead the deployment of company-wide communications from the CEO Become familiar with the Filevine Legal OS and use the platform to manage your daily workflows and communications Support the ongoing analysis of key business metrics Interface with customers and prospects Act as a thought partner to the CEO including sharing key observations and providing feedback Prioritize employee well-being and lead recognition efforts Manage budget deployment for the administration department Skills and Qualifications 3
years in a business or executive management role Proven experience organizing and coordinating projects and communication across multiple teams and departments Excellent written and verbal communication Extremely versatile, dedicated to efficient productivity Ability to work Monday - Friday, 8 AM - 5 PM MST from our Salt Lake City headquarters Flexibility to assume an on-call posture during evenings, weekends, and holidays Ability to travel as business needs dictate Mature ability to proactively anticipate business needs Experience with data analysis Experience with budget management Proven success in a project coordination role Nimble business mind with a focus on developing creative solutions Strong project reporting skills, with a focus on interdepartmental communication Cool Company
Benefits:
A dynamic, rapidly growing company, focused on helping organizations thrive Medical, Dental, & Vision Insurance (for full-time employees) Competitive & Fair Pay Maternity & paternity leave (for full-time employees) Short & long-term disability Ergonomic and height-adjustable workstations for onsite employees Opportunity to learn from a dedicated leadership team Weekly Taco Lunches in the summer/fall/spring for onsite employees Centrally located open office building in Sugar House Flexible hybrid work schedules depending on the department with some departments offering fully remote positions in the United States (R&D) Top-of-the-line company swag.
Estimated Salary: $20 to $28 per hour based on qualifications.
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